Administrative Assistant (Part-Time)

We are looking for a friendly, organised, and proactive Administrative Assistant to provide essential administrative support to our charity. This role is key to ensuring the smooth day-to-day running of the organisation, helping the team deliver services that make a positive difference to our community.

Key Responsibilities

• Provide general administrative support to the charity team.
• Answer telephone calls, emails, and enquiries professionally and efficiently.
• Maintain accurate electronic and paper filing systems.
• Coordinate diaries, meetings, and room bookings.
• Prepare correspondence, reports, meeting agendas, and minutes.
• Support the administration of projects, events, and community programmes.
• Maintain databases, records, and contact lists in line with GDPR requirements.
• Process invoices, expenses, and purchase orders as required.
• Order office supplies and ensure the office is well organised.
• Assist with volunteer administration, including maintaining records and onboarding documentation.
• Support fundraising activities through administrative assistance.
• Carry out other administrative duties as required.
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Person Specification

Essential

• Previous experience in an administrative or office support role.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Good IT skills, including Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple priorities and work independently.
• High level of accuracy and attention to detail.
• Friendly, professional, and approachable manner.
• Commitment to the values and mission of the charity.

Desirable

• Experience working in the charity or voluntary sector.
• Experience supporting fundraising or community projects.
• Knowledge of CRM or database systems.

What We Offer

• Flexible part-time working (2.5 days per week).
• A supportive and inclusive working environment.
• The opportunity to make a meaningful contribution to the local community.
• Training and professional development opportunities.